Leaving a company is always a transition. Your farewell message leaves a lasting impression on your professional network. Done right, it reinforces goodwill, clarifies project handovers, and keeps valuable career connections alive.
1. Subject Lines That Get Opened
- «My last day at [Company] — keeping in touch! (Alex)»
- «Thank you for 3 incredible years! Contacts & next steps»
- «Bittersweet goodbye: staying connected via Telegram / LinkedIn»
- «Farewell tea & handover updates from Maria»
2. Farewell Templates for the Departing Employee
Warm & Friendly (for your immediate team):
«Team, today is my final working day at [Company]. Over the past two years we’ve launched massive features, survived hectic deadlines, and shared countless jokes. I am genuinely grateful for every single one of you. Going forward, [Successor Name] will be taking over my responsibilities. My personal contacts: Telegram @alex, LinkedIn: /in/alex. Let’s grab pizza in the kitchen at 4:30 PM!»
Professional & Corporate (for company-wide broadcast):
«Dear colleagues, today marks my final day as Senior Account Manager. I would like to express my sincere appreciation to the leadership and cross-functional teams for our collaborative achievements. For any ongoing client inquiries, please reach out to [Successor] at [email]. I wish the company continued growth and success. Personal mobile: +7 (999) 000-00-00, LinkedIn profile attached.»
3. How Colleagues Can Announce a Farewell Gift Collection
When a valued team member departs, collecting for a shared gift (certificate, gadget, custom memory book) is a thoughtful gesture. The invitation must be strictly non-coercive:
«Hey everyone! As you know, Friday is Dmitry’s final day with our team. We’d love to send him off with a thoughtful farewell gift from all of us. Participation is entirely optional, suggested amount is 500–1000 ₽. We have opened an expense pool here: [link]. Let’s give him a warm sendoff!»
Tracking the Farewell Gift Without Bank Hassles
Managing coworker contributions manually in notes leads to forgotten payments and card restrictions. In DeliBabki, create a «Dmitry’s Farewell Gift» group. Coworkers log their contribution in seconds, and the organizer can buy the gift and attach the invoice receipt for full transparency.
Frequently Asked Questions
What is the best email subject line for a farewell letter?
Keep it warm and professional: "My last day at [Company] — staying in touch! [Name]", "Thank you for the journey! Contacts and handover", or "Bittersweet farewell: let's keep in touch". Avoid alarming subjects like "Resignation notice" or "Terminating employment".
When is the best time to send a farewell email?
Send it approximately 3–4 hours before the end of your final working day (around 2:00–3:00 PM). Sending it in the morning disrupts your final handover tasks with emotional replies; sending it 5 minutes before leaving leaves no time for colleagues to exchange contacts.
What are the essential components of a farewell email?
Four core components: 1) Announcement of your last date; 2) Sincere gratitude to the team; 3) Handover instructions and who covers your responsibilities; 4) Personal contact details (phone, Telegram, LinkedIn) and an invitation for farewell cake or drinks.
How should team members organize a farewell gift collection?
Create a separate private chat excluding the departing coworker. State that participation is purely optional: "Friday is Alex's final day. We would like to present him with a memorable gift from the team. Contribution is voluntary (e.g. 500–1000 ₽). Collection details below."
Organize team gift collections seamlessly
Pool funds for farewell gifts, baby showers, and milestones without awkward money reminders.
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