Every August and September, parents ask the same reasonable question in chat groups: "What exactly are we collecting money for in the class fund?" Having a clear, categorized checklist with transparent cost estimates eliminates misunderstandings and builds trust.
Comprehensive Checklist by Category
1. Daily Hygiene & Comfort (30% of budget)
- Cooler Drinking Water: 19-liter bottles (2–4 bottles monthly, ~350–450 RUB each).
- Disposable Paper Cups: Eco-friendly paper cups or personal reusable bottles.
- Paper Towels & Tissues: 2-ply soft paper rolls for desks and lunch routines.
- Wet Wipes: Antibacterial and universal packs for hands and desks.
- Liquid Hand Soap Refills: Gentle hypoallergenic soap for classroom sinks.
2. Shared Classroom Stationery & Printing (25% of budget)
- Office Paper (A4): 4–6 reams per year for tests, printouts, and extra study sheets.
- Whiteboard / Chalkboard Supplies: High-visibility whiteboard markers, magnetic erasers, and cleaner spray.
- Laminating Pouches & Files: For study cards, charts, and certificates.
- Reserve Student Stationery: A shared basket with spare blue pens, simple pencils, erasers, and sharpeners.
3. Children’s Gifts & Celebrations (35% of budget)
- Student Birthday Gifts: Books, creative kits, board games, or marketplace vouchers (~400–600 RUB per child).
- New Year Sweet / Book Packs: Uniform festive sets for winter holidays (~600–900 RUB per child).
- Defender of Fatherland & Spring Holidays: Symbolic treats and souvenirs for boys and girls (~200–350 RUB each).
4. First Aid & Emergency Reserve (10% of budget)
- Adhesive bandages, antiseptic sprays (chlorhexidine), sterile wipes, thermometer.
- Emergency reserve for unexpected events or classroom decorations.
Sample Annual Budget Table (Class of 25 Pupils)
| Category | Total Annual Cost | Per Pupil Share |
|---|---|---|
| Drinking water & paper cups | 12,000 ₽ | 480 ₽ |
| Hygiene (towels, wet wipes, soap) | 8,000 ₽ | 320 ₽ |
| A4 Paper & printing markers | 7,500 ₽ | 300 ₽ |
| Children's birthday & holiday gifts | 30,000 ₽ | 1,200 ₽ |
| Classroom emergency reserve | 5,000 ₽ | 200 ₽ |
| TOTAL FOR THE YEAR | 62,500 ₽ | 2,500 ₽ |
How to Present the Budget to Parents in Chat
Frequently Asked Questions
What classroom supplies is the school legally required to provide?
By law, educational facilities must fund official curriculum textbooks, standard cleaning, utilities, and chalk/whiteboards. Cooler water delivery, disposable cups, wet wipes, extra printing paper reams, and children's birthday presents are voluntary parent-funded comfort items.
What is the average annual class fund contribution in 2026?
Most parent committees collect between 2,000 and 4,000 RUB per pupil per school year, usually divided into two equal installments (September and January).
How should treasurers report expenditures to parents to avoid friction?
Store all physical and digital receipts, upload photos to a shared tracker or cloud folder, and publish a quarterly budget balance summary.
Keep Your Class Fund Receipts and Balance Transparent
Delibabki lets parent committee treasurers log expenses, share instant balance updates, and eliminate chaotic chat spreadsheets.
Create a Class Fund Group